Capture, Index and Store
Documents in paper form, for example, incoming letters or invoices, are simply scanned and digitized. First they are automatically directed to an electronic in-basket, where they are stored and stapled. Then, the documents are stored in an electronic file cabinet. During the storing process, keywords are assigned to a document using various indexing methods (i.e. manually, OCR, pick lists).

Documents which have been created with Word for Windows, Excel and PowerPoint can be stored directly into a DocuWare file cabinet as TIFF files using the unique TIFFMAKER functionality. During this process, index information can be extracted automatically from the Windows documents. In addition, and electronic version of the letterhead, which was used for the original print-out, can be laid over the Windows documents, ensuring the original appearance of the stored documents. As soon as they are filed, all documents can be accessed by all authorized network users.

Document Annotations with Overlay Technique
Annotations such as colored marks, text and drawing objects can be added to a document. For this purpose, up to five annotation layers on top of the document can be activated. This overlay technique ensures that the document itself remains unchanged.

Retrieval and Processing
Searching for documents in a file cabinet takes only seconds. You can search any document by any assigned keyword or with the help of the filing date that is automatically issued by the system. Multiple users can access the same document simultaneously, so a document is never unavailable.

For displaying and editing PC-generated documents, you can specify for each file format, which viewing or application program to use. The DocuWare viewer itself can display documents of the most popular Windows applications.

Text on scanned documents can be rubber-banded and processed with OCR. The result of this OCR process can then be pasted into other widows applications.

Document Security
Documents stored with DocuWare are protected against any unwanted manipulation. This security feature is based on a sophisticated check sum mechanism that uncovers any violations of the document's integrity. This makes DocuWare the ideal repository for any documents that need to be guarded against illegal modification.

Routing of Incoming Faxes
Incoming faxes received by any Windows-compatible fax modem can be filed automatically into a file cabinet. In addition, all faxes can be passed on via e-mail to a central workstation, from where they are then electronically distributed to the actual in-house recipients.

File Cabinets on CD
Using the additional module, DocuWare CDMAKER, file cabinets can be copied or moved onto a CD at any time. In addition to the actual documents, the corresponding database, as well as DocuWare CDREQUEST retrieval software, can be recorded on the CD. The documents can be searched conveniently right from the DC with any Windows PC, without a complicated program installation.

Communication and Information
DocuWare allows you to dispatch all kinds of documents, messages and even spoken information throughout the network. The integrated MAPI interface enables documents to be sent and received conveniently by e-mail through the Internet, even if the mail partner is not using DocuWare. Rounded off with an integratable fax function, DocuWare offers new and interesting possibilities for both in-house and external communication - - in other words, ad hoc workflow.